Australia’s business landscape is fast-paced, competitive, and constantly evolving. With increasing pressure from compliance requirements and rising operational costs, understanding the true cost of bookkeeping in 2025 has never been more important. Whether you’re managing daily transactions or preparing for BAS, knowing how much a bookkeeper costs, and what you’re paying for—can make a real difference to your bottom line.

At Priority1 Bookkeeping, we believe that clarity around costs is just as important as accuracy in numbers. That’s why we’ve created this complete 2025 guide to bookkeeping costs and hourly rates in Australia—so you can make informed decisions with confidence.

In this article, we’ll walk you through:

• The average bookkeeping costs for small businesses
• Bookkeeping costs per hour and how they compare across states
• Different pricing models, including bookkeeping costs per transaction and fixed packages
• What influences the overall bookkeeping service cost, from software to payroll
• How rates vary by industry, business size, and location
• Key insights to help you get the best value from your bookkeeping partner

Whether you’re just getting started or scaling your operations, understanding the full picture of bookkeeping service fees is crucial. At Priority1, our goal is to simplify your workload, support compliance, and provide transparent, reliable financial care—so you can focus on running your business.

Let’s get started with what you need to know in 2025.

What Is Bookkeeping and Why It Matters

Bookkeeping is the structured process of recording, organising, and maintaining your business’s financial transactions. From tracking daily sales and purchases to managing payroll and receipts, bookkeeping ensures that your financial records are accurate and up to date.

At Priority1 Bookkeeping, we go beyond just data entry—we provide a clear financial foundation that empowers business owners to make informed decisions with confidence.

Understanding the scope of bookkeeping is essential if you want to manage your bookkeeping cost effectively and avoid surprises. It’s the first step in navigating different bookkeeping pricing models and choosing a service that offers both value and accuracy.

Bookkeeping vs. Accounting: What’s the Difference?

While they often work hand-in-hand, bookkeeping and accounting serve different functions:

• Bookkeeping focuses on the day-to-day recording of financial data—sales, purchases, bank transactions, payroll, etc.
• Accounting uses that data to generate reports, conduct analysis, and support decision-making—especially around tax and financial planning.

In short, bookkeeping lays the groundwork, while accounting builds the strategy.

📊 Comparison Table: Bookkeeping vs. Accounting

Why Bookkeeping Is Critical for Australian Businesses

With rising bookkeeping fees and increased demand for real-time reporting, it’s more important than ever to understand what services you’re paying for. Whether you’re charged by the hour, per transaction, or through a monthly package, having a clear grasp of bookkeeping rates ensures your costs are justified and your books are compliant.

Additionally, transparent book keeping cost structures and flexible service options allow businesses to scale efficiently while staying on top of tax obligations.

At Priority1, we believe smart businesses don’t just outsource their books—they invest in accurate, strategic, and cost-effective solutions tailored to their operations.

Understanding Bookkeeping Services: What Do Bookkeepers Actually Do?

Bookkeepers handle a wide range of tasks that keep your finances accurate, compliant, and organised. At Priority1 Bookkeeping, we offer both core services and value-added solutions that impact your overall bookkeeping cost.

✅ Core Bookkeeping Functions (Included in Most Packages)

🟨 Value-Added Services (May Affect Bookkeeping Pricing)

Types of Bookkeeping Services in Australia

Businesses in Australia can choose from several types of bookkeeping services depending on their needs, resources, and preferred level of involvement. Below is a quick breakdown to help you understand the options available.

1. Freelance Bookkeepers

Freelancers are independent professionals who manage bookkeeping tasks on a flexible basis. Best suited for simple, low-volume businesses needing basic financial upkeep.

Key Features:

• Independent and flexible
• Often personalised service
• Limited scalability for growing businesses
• May lack structured processes and advanced reporting

2. In-House Bookkeepers

These are employees hired within your business to handle daily financial tasks. Ideal for companies with high transaction volumes and a preference for on-site control.

Key Features:

• Works directly within your team
• Immediate access to financial data
• Suitable for businesses with ongoing volume
• Requires internal oversight and resources

3. Outsourced Bookkeeping Firms

External service providers like Priority1 Bookkeeping offer structured, scalable support. Ideal for businesses seeking professional, tech-enabled solutions without the overhead.

Key Features:

• Expert support across multiple functions
• Scalable as your business grows
• Offers software integration and compliance
• Less time spent on training or supervision

4. Cloud-Based Bookkeeping Tools

Software platforms such as Xero, MYOB, and QuickBooks allow businesses to manage their books in-house. Suitable for tech-savvy owners who prefer a hands-on approach.

Key Features:

• Accessible anytime, anywhere
• Integrates with banking and invoicing systems
• Still requires financial knowledge or training
• Ideal for DIY or hybrid bookkeeping setups

🧾 Quick Comparison Table

Red Flag:

“Avoid ‘cheap’ freelancers who don’t understand ATO compliance—errors can cost thousands in penalties.”

At Priority1 Bookkeeping, we specialise in outsourced bookkeeping that combines the power of technology with a personalised, human-first approach—giving you the best of both worlds.

5. Bookkeeping Costs in Australia (2025) – How Much Do Bookkeeping Services Cost?

One of the most common questions business owners ask is: “How much does a bookkeeper cost?”

The truth is—there’s no one-size-fits-all answer. Bookkeeping costs in Australia vary widely depending on:

• The type of bookkeeper (freelancer, in-house, outsourced firm)
• Your business’s complexity (transaction volume, payroll, BAS lodgements)
• Whether you’re charged hourly, monthly, or per project

Understanding these pricing structures helps you budget effectively and ensures you’re only paying for what your business actually needs.

Factors That Influence Bookkeeping Pricing

• Number of monthly transactions
• Number of employees on payroll
• Frequency of BAS reporting (monthly/quarterly)
• Whether you require catch-up or clean-up work
• Industry-specific compliance or reporting needs
• Bookkeeper’s qualifications (entry-level vs CPA-certified)

Hourly Rates for Bookkeepers in Australia (2025)

(Rates are indicative and vary by provider, location, and expertise)

Fixed Monthly Bookkeeping Packages

Many businesses prefer fixed monthly pricing for predictable budgeting.

Note: Prices are examples. Exact cost depends on your requirements.

Project-Based Pricing

Some services are charged on a one-time or as-needed basis.

• BAS lodgement only
• End-of-year cleanup
• Backlog/catch-up bookkeeping
• Software setup or migration (e.g., to Xero)

In-House vs. Outsourced Bookkeeping: Cost Comparison

Why Pricing Transparency Matters

At Priority1 Bookkeeping, we believe that clear, transparent pricing should be the standard—not the exception. That’s why we’ve built flexible plans tailored to match the size, complexity, and transaction volume of your business.

Whether you’re just starting out or managing a high-volume operation, we have a solution that fits.

Priority1 Bookkeeping Plans and Pricing (2025)

✅ Want a personalised quote? Talk to us today about your business size, transaction volume, and compliance needs.

6. Factors That Affect Bookkeeping Costs: What Drives Your Bill?

When you’re exploring bookkeeping service fees for your Australian business in 2025, one thing becomes clear quickly—there’s no fixed price for everyone. Your bookkeeping charges will depend on several key variables, each shaping the total cost based on time, complexity, and compliance needs.

Here’s a detailed breakdown of what drives your bookkeeping services pricing:

1.Business Size and Number of Transactions

This is the single biggest factor in determining your bookkeeping cost. More transactions mean more work: data entry, reconciliation, reporting, and compliance.

• Sole traders / micro-businesses: Typically 50–100 transactions per month. Fewer invoices, lower complexity, and minimal payroll = lower fees.
• Growing businesses: Hundreds of transactions and expanding teams mean increased reconciliation and financial reporting requirements.
• Large businesses: Thousands of monthly transactions, multiple revenue streams, and complex accounting needs drive significantly higher bookkeeping charges.

2. Complexity of Accounts and Industry Type

Not all businesses are created equal—some industries naturally require more detailed attention.

• Inventory management: Businesses with physical goods need COGS tracking, stock movement, and asset depreciation.
• Multiple entities: Separate trusts, companies, or partnerships increase bookkeeping time due to parallel sets of books.
• Foreign currency: International payments introduce exchange rate calculations and FX gain/loss adjustments.
• Industry-specific examples:
  • NDIS providers: Funding reconciliation and participant-level reporting
  • Hospitality: POS integration, tips, and complex award interpretation
  • Construction: Job costing, retentions, and subcontractor management

3.  Number of Bank Feeds and Reconciliation Items

Each bank account, credit card, Stripe, or PayPal feed requires reconciliation. While software like Xero or MYOB can automate some of this, discrepancies, duplicates, or mismatches still require a human touch.

More feeds = more time = higher bookkeeping service fees.

4. Number of Staff and Payroll Requirements

Payroll is one of the most compliance-heavy areas of bookkeeping and has its own set of influencing factors:

• STP (Single Touch Payroll) reporting for each pay run
• Superannuation lodgement and reconciliation
• Award interpretation for casual, part-time, and shift workers
• Varying pay structures: hourly, salaried, bonuses, commissions
• Leave management: annual, personal, and long service leave tracking

The more complex your payroll, the higher your bookkeeping charges will be.

5. ATO Lodgement and Compliance Obligations

Bookkeeping is not just about keeping the books clean—it’s also about keeping you compliant.

• BAS lodgement frequency: Monthly lodgers naturally require more frequent work than quarterly ones
• PAYG Instalments: Accurate calculation and reporting
• FBT (Fringe Benefits Tax): Additional ATO reporting for businesses offering benefits like vehicles or reimbursements

Each layer of compliance adds to the total cost.

6 Condition of Existing Books

If your records are messy, outdated, or missing—expect to pay more upfront.

This includes:

• Backlog work: Entering and reconciling past months or years of data
• Error correction: Cleaning up mismatched accounts or duplicated transactions
• System migration: Moving from spreadsheets or outdated software into cloud platforms like Xero

Think of it like paying a cleaner more when your house hasn’t been cleaned in a year!

✅ Why This Matters

By understanding the true drivers behind your bookkeeping services pricing, you’ll be able to:

• Communicate your business needs more clearly
• Receive more accurate quotes
• Avoid surprise fees due to overlooked complexities

At Priority1 Bookkeeping, we assess all these factors upfront to provide fair, transparent, and customised pricing that aligns with your goals

7. How to Estimate Your Monthly Bookkeeping Budget

Understanding your bookkeeping budget in 2025 starts with clarity—not guesswork. Rather than picking a number blindly, estimating your monthly bookkeeping charges should be a strategic decision based on the complexity and volume of your business operations.

🔍 Key Questions to Help You Budget:

• How many transactions do you process monthly?
  More transactions = more time required for data entry and reconciliation.
• How many employees do you pay?
  Payroll complexity increases with more staff, variable pay rates, and award compliance.
• Do you manage inventory or multiple entities?
  Complex business structures require deeper, ongoing bookkeeping involvement.
• What kind of reports do you need?
  Monthly P&L, cash flow, custom business insights all add to service scope.
• Are your books clean or do they need a clean-up?
  Backlog or disorganised records will raise initial setup costs.

Estimated Monthly Bookkeeping Services Pricing (2025)

Pro Tip:

“Ask your bookkeeper for a tiered pricing model—many offer discounts for higher transaction volumes.”

✅ Cost Checklist: What You Might Need

🗂️ Core Services

• Bank Reconciliation (Daily / Weekly / Monthly)
• Accounts Payable & Receivable
• GST Categorisation
• Expense Classification

👥 Payroll Services

• Pay Runs (weekly/fortnightly/monthly)
• STP Lodgement
• Super Calculations & Lodgements
• Leave Management

📄 Reporting & Compliance

• BAS Lodgement (monthly/quarterly)
• P&L / Cash Flow Reports
• Supplier Statement Reconciliation

🔧 One-Off or Advanced Services

• Book Clean-up (catch-up bookkeeping)
• Budgeting & Forecasting
• Software Setup or Migration
• System Training & Support

Real-World Bookkeeping Cost Scenarios (2025)

8. How to Reduce Bookkeeping Costs Without Cutting Corners

Bookkeeping is a necessary investment—but that doesn’t mean you can’t control costs. The goal isn’t to pay the lowest price, but to get the best value without compromising on accuracy, compliance, or efficiency. Here’s how smart businesses in 2025 are keeping their bookkeeping charges under control.

🔄 1. Automate Bank Feeds and Invoicing

Automation is one of the biggest cost savers in modern bookkeeping.

• Bank Feeds: Use cloud accounting software like Xero, MYOB, or QuickBooks to automatically import bank and credit card transactions.
• Automated Invoicing: Send invoices directly from your accounting software and set up automated payment reminders.
• Bill Automation: Use tools like Hubdoc or Dext to scan and categorise supplier invoices automatically—cutting down manual entry time.

📅 2. Reconcile Regularly to Avoid Backlogs

Think of regular reconciliations like daily housekeeping—less mess, less cost.

• Stay Consistent: Regular weekly or monthly reconciliation avoids a massive end-of-quarter clean-up.
• Avoid Catch-Up Fees: Bookkeepers often charge higher hourly rates for backlog or “rescue” work due to the time and investigative effort involved.

📷 3. Go Paperless with Receipts and Bills

Paper receipts fade, get lost, and cost more to process.

• Use Receipt Apps: Tools like Dext Prepare and Hubdoc let you snap photos of receipts. They extract the data and feed it into your accounting software.
• Cloud Document Storage: Store invoices, bills, and payroll documents in Google Drive, Dropbox, or a shared folder your bookkeeper can access securely.

📦 4. Bundle Bookkeeping with Accounting or Tax Services

Combining services with one provider often unlocks cost efficiency.

• Integrated Firms: Many providers (like Priority1 Bookkeeping) offer combined bookkeeping, BAS, and tax support.
• Shared Data = Less Work: Having one team handle everything reduces duplication and streamlines communication—ultimately lowering fees.

💡 5. Work with Proactive Bookkeepers

The right bookkeeper won’t just save you time—they’ll save you money.

• Process Improvement: A proactive bookkeeper can suggest better workflows and tools to reduce hours spent on repetitive tasks.
• Strategic Advice: They might help you reduce unnecessary expenses or spot cash flow issues early—before they become costly.

📘 6. Learn the Basics Yourself

You don’t have to do the books—but understanding your finances helps reduce back-and-forth.

• Know Your Categories: Understand income vs. expenses, and how your spending is classified.
• Keep Business and Personal Separate: This saves your bookkeeper time during reconciliation.
• Stay Organised: The more complete and timely your information, the less time your bookkeeper spends chasing it up.

Reducing bookkeeping costs isn’t about doing less—it’s about working smarter.

At Priority1 Bookkeeping, we help clients streamline processes, reduce errors, and maximise value by combining automation, experience, and proactive advice.

9. Are Bookkeeping Fees Tax Deductible in Australia?

Good news—most of the time, bookkeeping service fees are fully tax-deductible in Australia. If you’re running a business, the money you spend on keeping your books accurate and compliant isn’t just an operating cost—it’s also a tax advantage.

Can You Claim Bookkeeping Charges on Tax?

Yes. The Australian Taxation Office (ATO) considers bookkeeping costs to be a legitimate business expense, provided they are directly related to earning your business income.

This includes:

• Regular bookkeeping and financial recordkeeping
• Payroll processing and STP lodgement
• BAS (Business Activity Statement) preparation and submission
• Financial reporting (e.g. P&L, Balance Sheet)
• Bookkeeping software (e.g. Xero, MYOB, QuickBooks)
• Advisory services (e.g. budgeting, cash flow management)

What’s Claimable as a Deductible Expense?

Note: You must retain records (invoices, receipts, contracts) to substantiate your claims.

What the ATO Says

The ATO generally allows deductions for expenses incurred in managing your business affairs—as long as they are not private or capital in nature.

You can find official guidance under:

• ATO Business Deductions
• ATO: Managing Your Tax Affairs

For certainty, consult your accountant or tax adviser to ensure you’re claiming correctly and to confirm your specific eligibility.

✅ In short: Bookkeeping fees are not just a business necessity—they’re also tax-smart.
At Priority1 Bookkeeping, we ensure your books are not only accurate and compliant—but also optimised for end-of-year deductions.

9. Cost by Location: Bookkeeping Rates Across Australian Cities (2025)

Finding transparent pricing for bookkeeping services in your city can be challenging. To help you budget, here’s a detailed breakdown of 2025 bookkeeping costs in major Australian cities, including hourly rates and monthly packages.

9.1. New South Wales  – Bookkeeping Costs by City (2025)

9.1.1 Sydney

When it comes to bookkeeping costs in Sydney, businesses should be prepared for premium pricing—especially in 2025, where rising compliance demands and a competitive labour market are driving rates higher. As Australia’s largest economic hub, Sydney is home to thousands of businesses—from high-growth startups to large enterprises—all requiring accurate financial management. Whether you’re searching for bookkeeping service fees in Sydney or wondering about bookkeeping hourly rates for your Sydney-based business, understanding the typical pricing benchmarks can help you budget smarter.

🔹 Bookkeeping Cost and Rates in Sydney (2025)

• Bookkeeping cost in Sydney: $500–$1,800/month for basic to full-service packages
• Bookkeeping rates per hour Sydney: $70–$120/hr for experienced professionals
• Bookkeeping service fees Sydney: Higher for complex industries like legal, construction, and hospitality
  ✅ Sydney bookkeepers often include software (e.g., Xero) and BAS services in fixed-fee packages

If you’re comparing bookkeeping services pricing in Sydney, remember that higher costs often come with greater expertise, automation, and reliability. With access to some of Australia’s top bookkeepers and BAS agents, Sydney-based businesses can streamline operations and remain compliant with evolving ATO regulations. Whether you’re in the CBD, Parramatta, or the Inner West, investing in transparent and tailored bookkeeping support can pay dividends in clarity, compliance, and confidence.

9.1.2 Newcastle

As one of NSW’s largest regional business hubs, Newcastle is seeing a steady rise in demand for professional financial services. From tech startups to trade-based operations, knowing the average bookkeeping cost in Newcastle in 2025 is essential. Local businesses are increasingly opting for digital bookkeeping solutions and fixed-fee models to save time and ensure compliance.

🔹 Bookkeeping Cost and Rates in Newcastle (2025)

• Bookkeeping cost Newcastle: $400–$1,200/month for typical service packages
• Bookkeeping rates per hour Newcastle: $60–$100/hr for experienced providers
• Bookkeeping charges Newcastle: Depend on transaction volume and BAS frequency
• Bookkeeping service fees Newcastle: Often include Xero setup, quarterly BAS, and payroll

If you’re comparing bookkeeping services pricing in Newcastle, expect rates that are slightly lower than Sydney but with robust offerings. Whether you’re located in the CBD, Merewether, or Kotara, Newcastle bookkeepers deliver reliable service tailored to local industry needs.

9.1.3. Wollongong

Wollongong’s growing economy, powered by manufacturing, education, and tourism, is boosting the need for streamlined bookkeeping. For 2025, understanding the bookkeeping cost in Wollongong is vital for staying on top of ATO requirements and cash flow planning.

🔹 Bookkeeping Cost and Rates in Wollongong (2025)

• Bookkeeping cost Wollongong: $380–$1,100/month based on service complexity
• Bookkeeping rates per hour Wollongong: $58–$95/hr depending on provider level
• Bookkeeping charges Wollongong: Best suited for tradies, retail, and consultants
• Bookkeeping service fees Wollongong: Commonly include payroll, BAS, and invoicing

Wollongong offers competitive bookkeeping rates per hour, making it a strong option for small to mid-sized businesses. Local providers are highly experienced in cloud software, helping businesses maintain accuracy without breaking the bank.

9.1.4. Central Coast

With a mix of small businesses, retail operations, and professional services, the Central Coast is a key regional player in NSW. Knowing the bookkeeping service fees in Central Coast for 2025 can help you better allocate your business budget.

🔹 Bookkeeping Cost and Rates in Central Coast (2025)

• Bookkeeping cost Central Coast: $400–$1,300/month depending on volume
• Bookkeeping hourly rate Central Coast: $60–$95/hr for cloud-based services
• Bookkeeping charges Central Coast: Influenced by software usage and payroll size
• Bookkeeping services pricing Central Coast: Many offer monthly packages with Xero or MYOB

If you’re looking for quality yet affordable bookkeeping charges in Central Coast, the region offers a great mix of flexibility and expertise. Bookkeepers here typically serve tradies, real estate agents, and hospitality clients with reliable service.

9.1.5 Coffs Harbour

Coffs Harbour’s economy continues to grow, especially across agriculture, tourism, and services. Businesses need to stay on top of compliance, and understanding bookkeeping cost in Coffs Harbour in 2025 is a smart first step.

🔹 Bookkeeping Cost and Rates in Coffs Harbour (2025)

• Bookkeeping cost Coffs Harbour: $350–$1,000/month for standard services
• Bookkeeping hourly rate Coffs Harbour: $55–$85/hr depending on experience
• Bookkeeping service fees Coffs Harbour: Often include BAS lodgement and reconciliations
• Bookkeeping charges Coffs Harbour: More affordable than major metro areas

Coffs Harbour offers excellent value for businesses needing consistent, affordable bookkeeping services pricing. Whether you’re managing a café or a local construction business, reliable support is available at competitive rates.

9.1.6. Tamworth

Tamworth’s business environment—ranging from agriculture to retail—relies heavily on practical and budget-conscious financial services. If you’re assessing bookkeeping cost in Tamworth for 2025, rates remain among the most accessible in NSW.

🔹 Bookkeeping Cost and Rates in Tamworth (2025)

• Bookkeeping cost Tamworth: $320–$950/month depending on business size
• Bookkeeping rates per hour Tamworth: $50–$80/hr for certified providers
• Bookkeeping charges Tamworth: Designed to support sole traders and SMEs
• Bookkeeping services pricing Tamworth: Frequently bundled with tax-ready reporting

Tamworth’s bookkeepers provide excellent service for a fraction of metro pricing. For local businesses aiming to stay compliant and cost-efficient, Tamworth’s bookkeeping rates per hour and fixed-fee models offer peace of mind.

Summary – New South Wales (NSW) – Bookkeeping Cost (2025)

Please note: The prices listed are indicative averages based on 2025 market data and may vary depending on your business’s size, complexity, and industry. For an exact quote, it’s best to speak directly with a bookkeeper like Priority1 Bookkeeping.

9.2 Victoria – Bookkeeping Costs by City (2025)

9.2.1 Melbourne

Melbourne remains one of Australia’s top destinations for reliable and tech-savvy financial services. Whether you’re located in the CBD, Southbank, or inner suburbs, understanding bookkeeping costs in Melbourne can help your business make smarter financial decisions. With the rise in cloud-based platforms and fixed-price service packages in 2025, it’s more important than ever to compare bookkeeping rates per hour in Melbourne and choose the right pricing model that aligns with your business goals.

🔹 Bookkeeping Cost and Rates in Melbourne (2025)

• Bookkeeping cost in Melbourne: $450–$1,600/month (average spend around $800)
• Bookkeeping rates per hour Melbourne: $65–$110/hr for certified bookkeepers
• Bookkeeping service fees Melbourne: Popular with small to mid-sized businesses using platforms like Xero or MYOB
  ✅ Melbourne bookkeeping firms are increasingly offering value-based pricing tailored to industry and transaction volume

If you’re searching for bookkeeping services pricing in Melbourne, it’s worth looking beyond just hourly fees. Whether you’re a tech startup in Richmond or a retail business in Fitzroy, Melbourne’s bookkeeping landscape is known for customisable packages, compliance expertise, and seamless integration with accounting software. This makes it an ideal location for businesses that want both accuracy and flexibility.

9.2.2 Geelong

Geelong is fast becoming a business hotspot outside of Melbourne, with a growing population and a thriving mix of industries—from manufacturing to health services. If you’re exploring bookkeeping cost in Geelong for 2025, expect mid-range pricing with a focus on digital service delivery and personalised support.

🔹 Bookkeeping Cost and Rates in Geelong (2025)

• Bookkeeping cost Geelong: $420–$1,250/month for general bookkeeping
• Bookkeeping rates per hour Geelong: $60–$100/hr for experienced bookkeepers
• Bookkeeping charges Geelong: Typically based on payroll, BAS frequency, and volume
• Bookkeeping service fees Geelong: Often bundled with software like MYOB or Xero

For businesses wanting a solid balance between value and quality, Geelong delivers. Whether you’re a sole trader or a growing company, bookkeeping services pricing in Geelong is competitive and offers flexible solutions for most industries.

9.2.3 Ballarat

Ballarat’s economy is steadily growing, particularly in healthcare, education, and construction sectors. With digital transformation reaching the region, knowing the bookkeeping cost in Ballarat can help you outsource wisely and stay compliant in 2025.

🔹 Bookkeeping Cost and Rates in Ballarat (2025)

• Bookkeeping cost Ballarat: $390–$1,100/month depending on services required
• Bookkeeping rates per hour Ballarat: $55–$90/hr on average
• Bookkeeping service fees Ballarat: BAS prep, payroll, and monthly reports common
• Bookkeeping charges Ballarat: Often adjusted for trade and service businesses

If you’re based in Ballarat and looking to simplify your financial management, the city offers transparent bookkeeping charges and a growing pool of skilled professionals to support you in 2025 and beyond.

9.2.3 Bendigo

Known for its vibrant regional business scene, Bendigo is home to many SMEs who need affordable and reliable bookkeeping. Understanding the bookkeeping cost in Bendigo in 2025 will help local operators budget more effectively and remain ATO-compliant.

🔹 Bookkeeping Cost and Rates in Bendigo (2025)

• Bookkeeping cost Bendigo: $380–$1,050/month based on package inclusions
• Bookkeeping rates per hour Bendigo: $55–$88/hr for certified or BAS-registered bookkeepers
• Bookkeeping service fees Bendigo: Often include quarterly BAS and payroll services
• Bookkeeping charges Bendigo: Ideal for retail, trades, and sole traders

With affordable bookkeeping rates per hour, Bendigo provides dependable support to local businesses looking for cost-effective, cloud-based financial services.

9.2.4 Shepparton

Shepparton is a key agricultural and logistics hub in Victoria. As local businesses expand, understanding the bookkeeping service fees in Shepparton helps ensure you’re getting value while staying compliant with modern bookkeeping practices.

🔹 Bookkeeping Cost and Rates in Shepparton (2025)

• Bookkeeping cost Shepparton: $350–$980/month based on needs
• Bookkeeping hourly rate Shepparton: $50–$85/hr for qualified bookkeepers
• Bookkeeping services pricing Shepparton: Typically structured around transaction volume
• Bookkeeping charges Shepparton: Many bookkeepers also offer advisory or payroll add-ons

If you want reliable bookkeeping at a rural-friendly price point, Shepparton delivers strong value. Local providers know the unique needs of farming, logistics, and retail sectors.

9.2.5. Mildura

In Mildura, businesses often require bookkeeping services that are both straightforward and affordable. From farms to regional franchises, knowing the bookkeeping cost in Mildura helps ensure compliance and better financial planning.

🔹 Bookkeeping Cost and Rates in Mildura (2025)

• Bookkeeping cost Mildura: $320–$900/month for small to medium businesses
• Bookkeeping rates per hour Mildura: $48–$80/hr for remote and local bookkeepers
• Bookkeeping charges Mildura: Services typically include reconciliation, BAS, and payroll
• Bookkeeping service fees Mildura: Suited to agricultural and hospitality businesses

For Mildura-based business owners, access to cost-effective and compliant bookkeeping services pricing is just a call away. The region offers skilled bookkeepers who can work both remotely and onsite, depending on your needs.

Summary – Victoria – Bookkeeping Cost (2025)

Please note: The prices listed are indicative averages based on 2025 market data and may vary depending on your business’s size, complexity, and industry. For an exact quote, it’s best to speak directly with a bookkeeper like Priority1 Bookkeeping.

9.3 Queensland – Bookkeeping Costs by City (2025)

9.3.1 – Brisbane

As the commercial engine of Queensland, Brisbane offers some of the best value bookkeeping services in Australia. With steady growth in small to mid-sized enterprises, demand for skilled bookkeepers has increased in 2025. From Fortitude Valley to West End, business owners are turning to professionals for reliable and transparent pricing. Understanding bookkeeping charges in Brisbane helps avoid surprises and ensures you’re paying for what you actually need.

🔹 Bookkeeping Cost and Rates in Brisbane (2025)

• Bookkeeping cost Brisbane: $450–$1,700/month based on service depth
• Bookkeeping hourly rate Brisbane: $65–$110/hr for certified and experienced professionals
• Bookkeeping service fees Brisbane: Flexible and popular among sole traders, startups, and tradies
  ✅ Brisbane bookkeeping firms often include BAS, payroll, and reconciliations in affordable fixed-fee packages

Brisbane’s bookkeeping providers deliver an ideal blend of quality and affordability. Businesses comparing bookkeeping rates per hour in Brisbane will find that value-for-money is a strong point—especially when bundled services reduce admin costs. If your goal is compliant, scalable, and cost-effective bookkeeping, Brisbane delivers the expertise without the Sydney-level price tag.

9.3.2 Gold Coast

The Gold Coast is not just a tourism hotspot—it’s also home to thousands of small and medium-sized businesses across retail, hospitality, and trade. Understanding the bookkeeping cost in Gold Coast for 2025 helps business owners stay compliant and manage cash flow confidently in this competitive market.

🔹 Bookkeeping Cost and Rates in Gold Coast (2025)

• Bookkeeping cost Gold Coast: $450–$1,400/month depending on service scope
• Bookkeeping rates per hour Gold Coast: $60–$100/hr for experienced professionals
• Bookkeeping charges Gold Coast: Can vary by industry—hospitality, real estate, and trades pay slightly more
• Bookkeeping services pricing Gold Coast: Most firms offer cloud-based solutions with fixed monthly packages

Whether you’re managing a beachfront café or a local real estate agency, the bookkeeping service fees in Gold Coast remain competitive, especially with firms offering automation and real-time insights through Xero and MYOB.

9.3.3 Cairns

Cairns’ economy, driven by tourism and agriculture, has unique bookkeeping needs. For 2025, it’s essential to understand the bookkeeping cost in Cairns to make sure your business stays up to date with BAS, payroll, and GST obligations.

🔹 Bookkeeping Cost and Rates in Cairns (2025)

• Bookkeeping cost Cairns: $370–$1,100/month for typical small business needs
• Bookkeeping rates per hour Cairns: $55–$88/hr
• Bookkeeping service fees Cairns: Cover basics like reconciliations, payroll, and quarterly BAS
• Bookkeeping charges Cairns: Affordable compared to major cities, ideal for small operators

For local businesses looking to simplify financial management, bookkeeping services pricing in Cairns offers excellent value without compromising on service quality.

9.3.4 Toowoomba

Toowoomba, Queensland’s largest inland city, is experiencing growth across healthcare, education, and retail. Business owners here need to be informed about the bookkeeping cost in Toowoomba to budget effectively and remain compliant in 2025.

🔹 Bookkeeping Cost and Rates in Toowoomba (2025)

• Bookkeeping cost Toowoomba: $350–$1,000/month based on volume and frequency
• Bookkeeping rates per hour Toowoomba: $50–$85/hr
• Bookkeeping service fees Toowoomba: Often include software setup, payroll, and BAS
• Bookkeeping charges Toowoomba: Highly affordable with remote and hybrid providers

If you’re a Toowoomba business owner aiming to cut back-office stress, the bookkeeping services pricing here is friendly and scalable, with flexible hourly and package options available.

9.3.5 Townsville

With a strong presence in defence, trade, and logistics, Townsville businesses need efficient and transparent bookkeeping. For 2025, getting clarity on bookkeeping cost in Townsville is key for long-term financial stability.

🔹 Bookkeeping Cost and Rates in Townsville (2025)

• Bookkeeping cost Townsville: $360–$1,050/month depending on services included
• Bookkeeping hourly rate Townsville: $52–$90/hr for qualified bookkeepers
• Bookkeeping service fees Townsville: Ideal for trade businesses and local agencies
• Bookkeeping charges Townsville: Depend on BAS frequency, number of employees, and complexity

With a growing network of local and virtual bookkeepers, Townsville offers practical and value-driven bookkeeping rates per hour for businesses at all stages.

9.3.6. Rockhampton

Rockhampton serves as a key business centre in central Queensland, particularly in agriculture, retail, and services. If you’re planning ahead, understanding the bookkeeping cost in Rockhampton is essential to manage operations and compliance in 2025.

🔹 Bookkeeping Cost and Rates in Rockhampton (2025)

• Bookkeeping cost Rockhampton: $330–$950/month depending on your needs
• Bookkeeping rates per hour Rockhampton: $50–$82/hr for general bookkeeping
• Bookkeeping charges Rockhampton: Lower than larger metro areas but still comprehensive
• Bookkeeping services pricing Rockhampton: Many providers offer fixed monthly packages tailored to small and medium businesses

From cattle stations to retail stores, bookkeeping service fees in Rockhampton are tailored to support businesses of all sizes—especially those seeking affordable, no-fuss solutions with ATO compliance.

Summary – Queensland – Bookkeeping Cost

9.4  Western Australia – Bookkeeping Costs by City (2025)

9.4.1. Perth

Perth is quickly becoming a hub for cloud-based financial services in Western Australia. If you’re seeking accurate, efficient, and cost-conscious bookkeeping, knowing the average bookkeeping cost in Perth for 2025 is a smart move. With growing demand from mining, construction, and healthcare sectors, Perth bookkeepers are offering customised solutions to match diverse business needs.

🔹 Bookkeeping Cost and Rates in Perth (2025)

• Bookkeeping cost Perth: $450–$1,700/month depending on complexity
• Bookkeeping hourly rate Perth: $65–$105/hr for experienced bookkeepers and BAS agents
• Bookkeeping service fees Perth: Often include BAS lodgement, payroll, and monthly financial reports
  ✅ Perth bookkeeping services are scalable for both growing startups and established firms

If you’re exploring bookkeeping services pricing in Perth, you’ll find strong mid-range pricing with high standards of service. Whether you’re located in the CBD, Subiaco, or Fremantle, Perth-based bookkeepers offer full compliance support while maintaining competitive hourly and package rates for 2025.

9.4.2. Bunbury

As a regional port city with a strong trade and agricultural presence, Bunbury is ideal for businesses seeking reliable yet affordable financial services. Knowing the bookkeeping cost in Bunbury helps ensure your books stay balanced without breaking the bank.

🔹 Bookkeeping Cost and Rates in Bunbury (2025)

• Bookkeeping cost Bunbury: $370–$1,100/month depending on transaction volume
• Bookkeeping hourly rate Bunbury: $52–$88/hr
• Bookkeeping charges Bunbury: Favourable pricing for tradies and agricultural businesses
• Bookkeeping services pricing Bunbury: Many providers offer support with cloud software and ATO lodgements

With the right provider, bookkeeping service fees in Bunbury are manageable and tailored to regional business needs, making it a cost-effective solution for local operators.

9.4.3. Albany

Known for agriculture and tourism, Albany businesses often require regular compliance and seasonal cash flow insights. That’s why understanding the bookkeeping cost in Albany is critical in 2025.

🔹 Bookkeeping Cost and Rates in Albany (2025)

• Bookkeeping cost Albany: $340–$980/month depending on the level of service
• Bookkeeping rates per hour Albany: $50–$85/hr for qualified providers
• Bookkeeping service fees Albany: Typically include payroll, reconciliation, and GST tracking
• Bookkeeping charges Albany: Especially affordable for sole traders and farming operations

If you’re operating a business in regional WA, bookkeeping services pricing in Albany is designed to support seasonal fluctuations and basic compliance at a fair rate.

9.4.4. Geraldton

Geraldton is an economic hub in WA’s Mid West, serving industries from seafood to shipping. Knowing the bookkeeping cost in Geraldton ensures your business remains financially organised and audit-ready in 2025.

🔹 Bookkeeping Cost and Rates in Geraldton (2025)

• Bookkeeping cost Geraldton: $330–$950/month based on service needs
• Bookkeeping hourly rate Geraldton: $50–$82/hr
• Bookkeeping charges Geraldton: Local providers understand the logistics and supply chain landscape
• Bookkeeping services pricing Geraldton: Often customised with optional add-ons for reporting and payroll

With reliable local talent and remote options available, bookkeeping rates per hour in Geraldton remain competitive and well-suited to regional enterprises.

9.5.5. Kalgoorlie

Kalgoorlie’s economy, grounded in mining and trade, demands accurate and compliant bookkeeping. To avoid costly errors, understanding bookkeeping cost in Kalgoorlie is vital—especially in high-volume operations.

🔹 Bookkeeping Cost and Rates in Kalgoorlie (2025)

• Bookkeeping cost Kalgoorlie: $350–$1,000/month for local businesses
• Bookkeeping rates per hour Kalgoorlie: $52–$88/hr
• Bookkeeping service fees Kalgoorlie: Common services include fuel tax credits, payroll, and BAS
• Bookkeeping charges Kalgoorlie: Remote support also available, reducing costs for some clients

In Kalgoorlie, where industries run on tight margins, bookkeeping services pricing that’s accurate and efficient can be a huge advantage—especially when paired with automation and advisory services.

Summary – Western Australia – Bookkeeping Cost

9.5 South Australia – Bookkeeping Costs by City (2025)

9.5.1 Adelaide

Adelaide continues to offer some of the most cost-effective and compliance-focused bookkeeping services in Australia. With a booming health and NDIS sector, and a vibrant retail and construction scene, knowing the true bookkeeping cost in Adelaide in 2025 can help ensure your books stay in top shape—without overspending.

🔹 Bookkeeping Cost and Rates in Adelaide (2025)

• Bookkeeping cost Adelaide: $400–$1,500/month depending on volume and complexity
• Bookkeeping hourly rate Adelaide: $60–$95/hr for qualified professionals
• Bookkeeping service fees Adelaide: Known for fixed-fee BAS, payroll, and reconciliation packages
  ✅ Adelaide bookkeeping firms cater well to small businesses and industries like healthcare, NDIS, and construction

If you’re comparing bookkeeping rates per hour in Adelaide, you’ll likely find value-driven pricing with local expertise. Bookkeepers here are skilled in compliance-heavy operations and often include reporting, ATO lodgement, and payroll in their monthly plans. For affordable, tailored support, Adelaide is a great place to base your bookkeeping.

9.5.2. Mount Gambier

Mount Gambier is a major regional hub in SA, supporting agriculture, forestry, and small trades. For 2025, knowing the bookkeeping cost in Mount Gambier helps businesses stay organised, especially with changing ATO regulations and rising admin demands.

🔹 Bookkeeping Cost and Rates in Mount Gambier (2025)

• Bookkeeping cost Mount Gambier: $320–$900/month depending on volume
• Bookkeeping rates per hour Mount Gambier: $48–$80/hr
• Bookkeeping charges Mount Gambier: Often include basic compliance, payroll, and BAS
• Bookkeeping services pricing Mount Gambier: Best value seen in bundled monthly plans

For local operators in Mount Gambier, from tradies to sole traders, bookkeeping service fees remain budget-friendly without compromising compliance and transparency.

9.5.3. Whyalla

Whyalla, driven by steel manufacturing and marine industries, demands accurate reporting and real-time reconciliation. Staying ahead in 2025 means being aware of the bookkeeping cost in Whyalla.

🔹 Bookkeeping Cost and Rates in Whyalla (2025)

• Bookkeeping cost Whyalla: $310–$880/month based on service scope
• Bookkeeping rates per hour Whyalla: $48–$78/hr
• Bookkeeping charges Whyalla: Generally affordable with local firms and online bookkeepers
• Bookkeeping services pricing Whyalla: Popular with manufacturing businesses needing payroll and job costing

Whether you’re managing onsite payroll or tax lodgements, bookkeeping service fees in Whyalla offer solid returns in terms of efficiency and financial accuracy.

9.5.4. Gawler

Gawler is one of SA’s fastest-growing regional towns, supporting retail, construction, and small enterprise. In 2025, business owners here should stay informed about the bookkeeping cost in Gawler to ensure sound financial management.

🔹 Bookkeeping Cost and Rates in Gawler (2025)

• Bookkeeping cost Gawler: $330–$950/month depending on complexity
• Bookkeeping hourly rate Gawler: $50–$85/hr
• Bookkeeping service fees Gawler: Affordable entry-level plans available for startups
• Bookkeeping charges Gawler: Some firms offer advisory bundled into regular packages

From construction firms to retail shops, Gawler’s businesses benefit from bookkeeping services pricing that fits both their budget and industry needs.

9.5.5. Port Augusta

As a transport and energy hub, Port Augusta businesses often manage high operational costs and government reporting. Knowing the bookkeeping cost in Port Augusta is crucial for budgeting in 2025.

🔹 Bookkeeping Cost and Rates in Port Augusta (2025)

• Bookkeeping cost Port Augusta: $310–$870/month
• Bookkeeping rates per hour Port Augusta: $48–$78/hr
• Bookkeeping service fees Port Augusta: Often include quarterly BAS, STP lodgement, and payroll
• Bookkeeping charges Port Augusta: Local providers offer hybrid online/in-person service models

With rising pressure for clean recordkeeping, Port Augusta businesses are choosing bookkeeping services pricing structures that balance cost with compliance.

9.5.6. Port Pirie

Port Pirie’s manufacturing and logistics businesses require strong reporting and reconciliation. For 2025, understanding the bookkeeping cost in Port Pirie ensures accuracy and cost-efficiency.

🔹 Bookkeeping Cost and Rates in Port Pirie (2025)

• Bookkeeping cost Port Pirie: $320–$900/month
• Bookkeeping rates per hour Port Pirie: $48–$80/hr
• Bookkeeping charges Port Pirie: Often based on transaction volume and payroll size
• Bookkeeping services pricing Port Pirie: Bookkeepers here frequently use MYOB and Xero for cloud support

Whether you’re dealing with inventory management or employee compliance, bookkeeping service fees in Port Pirie are designed to be flexible and reliable.

Summary – South Australia – Bookkeeping cost

Tasmania – Bookkeeping Costs by City (2025)

9.6.1 Hobart

Hobart and Tasmania as a whole present one of the most affordable regions for professional bookkeeping in Australia. For businesses seeking low overheads but high compliance standards, understanding bookkeeping cost in Hobart is essential—especially with remote bookkeeping now more accessible than ever in 2025.

🔹 Bookkeeping Cost and Rates in Hobart (2025)

• Bookkeeping cost Hobart: $400–$1,300/month for standard to full-service packages
• Bookkeeping rates per hour Hobart: $55–$85/hr depending on expertise and software used
• Bookkeeping service fees Hobart: Ideal for regional and micro-businesses
  ✅ Hobart-based bookkeepers often provide virtual service, ensuring flexibility and national-standard qualit

Looking for reliable yet affordable bookkeeping services pricing in Hobart? Tasmania’s growing cloud bookkeeping scene offers exactly that. With fewer overheads and more remote delivery options, Hobart is well-positioned to provide cost-effective bookkeeping without compromising quality, especially for SMEs, sole traders, and NDIS providers.

9.6.2. Launceston

Launceston’s mix of tourism, agriculture, and growing startups makes it an important business centre in northern Tasmania. Knowing the bookkeeping cost in Launceston in 2025 is key to managing your business effectively—especially with growing compliance responsibilities.

🔹 Bookkeeping Cost and Rates in Launceston (2025)

• Bookkeeping cost Launceston: $320–$950/month based on volume and services
• Bookkeeping rates per hour Launceston: $50–$85/hr
• Bookkeeping charges Launceston: Typical packages cover GST compliance, payroll, and cloud software
• Bookkeeping services pricing Launceston: Local providers offer flexible monthly packages tailored for small-to-medium businesses

Whether you run a small vineyard, a café, or a tradie business, bookkeeping service fees in Launceston are competitively priced and cater to local industry needs.

9.6.3. Devonport

Known for its port and ferry economy, Devonport businesses rely heavily on timely financial reporting and cash flow management. In 2025, understanding the bookkeeping cost in Devonport ensures your business runs smoothly and remains audit-ready.

🔹 Bookkeeping Cost and Rates in Devonport (2025)

• Bookkeeping cost Devonport: $310–$880/month depending on your needs
• Bookkeeping hourly rate Devonport: $48–$80/hr
• Bookkeeping service fees Devonport: Suitable for logistics, food, and service industries
• Bookkeeping charges Devonport: Bookkeepers often offer bundled services including BAS and payroll

In Devonport, bookkeeping services pricing remains accessible for businesses of all sizes, especially those that value local support and transparent pricing.

9.6.4. Burnie

Burnie, a key industrial and export centre, requires efficient and accurate bookkeeping for its diverse industries. If you’re in the manufacturing or export space, understanding the bookkeeping cost in Burnie in 2025 will help ensure accurate compliance and financial clarity.

🔹 Bookkeeping Cost and Rates in Burnie (2025)

• Bookkeeping cost Burnie: $300–$850/month for most small to mid-sized firms
• Bookkeeping rates per hour Burnie: $48–$78/hr
• Bookkeeping charges Burnie: Common services include data entry, BAS, payroll, and STP
• Bookkeeping services pricing Burnie: Cloud integration is increasingly part of standard offerings

For Burnie’s industrial operators and service providers, bookkeeping service fees are reasonably priced and often include full compliance support.

9.6.5. Glenorchy

Located just outside Hobart, Glenorchy businesses operate in retail, healthcare, and trades. Whether you’re new to outsourcing or upgrading your financial systems, knowing the bookkeeping cost in Glenorchy is a smart move in 2025.

🔹 Bookkeeping Cost and Rates in Glenorchy (2025)

• Bookkeeping cost Glenorchy: $320–$900/month depending on structure and staff size
• Bookkeeping rates per hour Glenorchy: $50–$82/hr
• Bookkeeping charges Glenorchy: Cost-effective for sole traders and growing teams
• Bookkeeping services pricing Glenorchy: Often includes payroll, invoicing, and monthly reports

Glenorchy offers strong value in its financial services market—bookkeeping service fees here are among the most affordable in the Greater Hobart region.

9.6.6. Kingston

Kingston is one of Tasmania’s fastest-growing residential and commercial areas. As new businesses pop up across trades, fitness, and food services, the need to understand bookkeeping cost in Kingston grows more important in 2025.

🔹 Bookkeeping Cost and Rates in Kingston (2025)

• Bookkeeping cost Kingston: $310–$870/month based on complexity
• Bookkeeping rates per hour Kingston: $48–$78/hr
• Bookkeeping charges Kingston: Cloud-based bookkeeping is popular for remote visibility
• Bookkeeping services pricing Kingston: Best suited for trades, hospitality, and personal services

With local expertise and remote access options, bookkeeping service fees in Kingston are both transparent and supportive of long-term business growth.

Summary – Tasmania – Bookkeeping cost

10. Key Factors Influencing Bookkeeping Costs in Australia

When it comes to understanding bookkeeping charges, it’s not just about the number on the invoice—it’s about what drives that cost. In Australia, especially in 2025, several key variables affect bookkeeping service fees and bookkeeping services pricing. Here’s what every business owner should know:

Understanding what drives bookkeeping service fees is essential to budgeting effectively. Whether you’re a sole trader or a growing company, these cost drivers help you assess and plan your expenses more accurately in 2025.

Here’s what typically influences your bookkeeping costs in Australia:

A. Business Size & Complexity

• Number of transactions: The more entries you have each month, the more time-consuming the job becomes. This is the single biggest factor influencing your bookkeeping cost.
• Number of bank accounts and credit cards: More accounts = more reconciliation work.
• Industry-specific needs: Some industries, like hospitality (POS integration), construction (project costing), or e-commerce (high volume, inventory), require specialised handling that affects rates.

B. Scope of Services Required

• A business that needs only basic data entry will pay far less than one requiring comprehensive financial management, including monthly reports, payroll, and BAS lodgement.
• More services = higher cost, but also greater value and compliance.

C. Bookkeeper’s Experience & Qualifications

• Entry-level bookkeepers may charge less but could miss important compliance steps.
• Certified bookkeepers and registered BAS agents bring deep expertise, which usually comes at a higher hourly rate.

D. Location

• Businesses in metro cities like Sydney or Melbourne usually pay more due to higher demand and living costs.
• Regional businesses may find more affordable bookkeeping rates without compromising quality.

E. Software Used

• Cloud platforms like Xero, MYOB, and QuickBooks streamline many manual tasks, often reducing time and cost.
• Businesses still using manual or outdated systems may incur higher labour costs.

F. Condition of Existing Books

• If your books are a mess, expect an initial “clean-up fee.” Fixing misclassified transactions or backlog work takes time and is usually billed at a higher hourly rate.

G. Frequency of Service

• Weekly, fortnightly, or monthly service? More frequent service = higher total cost but also more accurate records and faster financial insights.

📌 Note: Bookkeeping services are not one-size-fits-all. Your exact bookkeeping pricing will depend on these variables—so always provide your bookkeeper with as much detail as possible upfront.

11. Bookkeeping Software Costs in Australia (2025)

Your choice of accounting software can significantly influence your bookkeeping cost per month. Here’s how:

Popular Platforms & 2025 Pricing Overview

• Xero: Plans like Ignite, Grow, Comprehensive, and Ultimate range from basic to full-featured solutions.
• MYOB: Offers Lite and Pro plans tailored for small to mid-size businesses.
• QuickBooks Online: Simple Start, Essentials, and Plus—designed for flexibility and integration.
• Reckon: Includes Accounting Plus and Payroll Premium, often preferred by older businesses.
• Zoho Books: Competitive pricing, including a free plan and affordable Standard/Premium tiers.

In 2025, choosing the right accounting software can significantly impact your bookkeeping budget. Many bookkeeping firms like Priority1 Bookkeeping bundle software into their packages, while others may bill it separately. Here’s a quick overview of major platforms:

B. Software Inclusion in Bookkeeping Packages

• Some bookkeeping firms include software licenses in their monthly packages—offering added value.
• Others charge software costs separately, which should be clarified upfront.

C. Benefits of Using Cloud-Based Software

• Automation: Reduces manual data entry and saves you money.
• Real-time collaboration: Your bookkeeper can work with you live from anywhere.
• Data accuracy: Automatic bank feeds and invoice matching reduce human error.
• Compliance: Software updates stay in sync with the latest ATO rules.

✅ Tip: Choosing the right bookkeeping software can reduce your bookkeeping service fees over time due to efficiency gains.

12. The True Value of Professional Bookkeeping: Beyond the Cost

Sure, cost matters—but what about the ROI of hiring a professional bookkeeper? Here’s what you actually gain beyond just having clean books:

While costs are important, professional bookkeeping adds value far beyond basic compliance. Here’s how investing in expert services pays off:

1. Time Savings

Spend more time running your business, not reconciling receipts. Bookkeepers handle the admin so you can focus on revenue-generating activities.

1. Accuracy & Compliance

Avoid costly ATO penalties and compliance headaches. A good bookkeeper ensures your financials are in order, and your lodgements are timely and correct.

1. Better Financial Insights

Regular reports (P&L, cash flow, balance sheet) allow you to make informed decisions—whether it’s cutting expenses or planning for growth.

1. Scalability

Bookkeeping solutions grow with you. As you hire staff or expand locations, your financial records remain accurate and manageable.

1. Peace of Mind

With Priority1 Bookkeeping, you’re not just hiring a data entry service. You’re gaining a reliable partner committed to your financial clarity and success.

13. Bookkeeping Cost for Different Business Types

Every business operates differently, and so do its bookkeeping needs. Whether you’re a sole trader managing expenses or a high-volume ecommerce business juggling stock and multi-channel sales, understanding your unique requirements helps you budget realistically. Here’s a breakdown of common business types in Australia and what you can expect from bookkeeping services in 2025:

📌 Sole Traders

Sole traders typically have a simple business model with fewer transactions and no payroll obligations. They often require basic data entry, bank reconciliations, and quarterly BAS submissions.

• Bookkeeping service fees for sole traders: $150–$350/month
• Bookkeeping rates per hour: $50–$80/hr

📌 Small Businesses

Small businesses often have employees, manage inventory, and deal with regular invoicing. They need consistent bank reconciliation, payroll support, and monthly reporting.

• Bookkeeping cost for small businesses: $350–$800/month
• Bookkeeping charges per hour: $60–$90/hr

📌 Tradies and Contractors

Tradespeople and independent contractors require job costing, quoting, GST tracking, and mobile invoicing. Their bookkeeping needs vary with project workload and tax obligations.

• Bookkeeping fees for tradies/contractors: $300–$700/month
• Hourly bookkeeping cost: $55–$85/hr

📌 Online Stores & Ecommerce Businesses

Ecommerce businesses manage hundreds of transactions across platforms like Shopify, Amazon, or eBay. They need integrated systems, inventory management, and gateway reconciliation.

• Bookkeeping services pricing for ecommerce: $800–$2,000+/month
• Rates per hour: $70–$120/hr (due to complexity)

📌 Hospitality Businesses

Cafes, restaurants, and bars require daily reconciliation, POS integration, complex payroll (often with casual staff), and tip handling.

• Bookkeeping cost for hospitality businesses: $700–$1,800/month
• Hourly rates: $65–$110/hr

📌 Healthcare & NDIS Providers

These businesses require secure record-keeping, NDIS compliance reporting, and participant-level financial tracking. BAS and payroll are usually mandatory.

• Bookkeeping service fees for NDIS providers: $650–$1,500+/month
• Hourly rates: $70–$120/hr (specialised services)

📌 Real Estate & Property Firms

Real estate agencies need trust accounting, tenant management, and compliance with state laws. Reporting is often required for licensing and auditing.

• Bookkeeping charges for real estate firms: $750–$1,600/month
• Hourly rates: $65–$115/hr

Different industries have distinct bookkeeping requirements. Below is an overview of typical costs and service needs by business type:

At Priority1 Bookkeeping, we understand that no two businesses are the same. That’s why we tailor our solutions to match the unique demands of your industry. Whether you’re a small business owner, a busy hospitality operator, or a healthcare or NDIS provider, we specialise in helping you stay compliant, organised, and financially confident.

✅ For Small Businesses: We offer affordable, flexible packages that grow with you, making bookkeeping one less thing to worry about.

✅ For Hospitality Businesses: From POS system integration to award interpretation and casual payroll, our team knows the fast-paced needs of cafes, restaurants, and venues.

✅ For Healthcare & NDIS Providers: Our secure, NDIS-compliant solutions support accurate participant-level reporting and financial tracking—so you can focus on care.

📊 With Priority1, you get expert support, local knowledge, and full transparency in pricing—backed by cloud-based tools and real-time reporting.

Let us simplify your numbers, so you can focus on growing your business.

14. Payroll and BAS-Related Fees

In addition to standard bookkeeping, many Australian businesses rely on their bookkeepers for payroll processing and ATO compliance services. These can be charged separately or included in a package.

Payroll and compliance services are key cost components in bookkeeping. Here’s what to expect:

✅ Payroll Processing Fees

Payroll can be charged per employee or per pay run. Complexity increases costs—especially with casuals, shift penalties, or bonuses.

• Bookkeeping payroll charges: $4–$10 per payslip
• Monthly packages: $100–$400+ depending on staff size

✅ Superannuation Lodgement

Some bookkeepers charge extra for submitting superannuation, while others bundle it with payroll.

• Super lodgement fees: Often included or $30–$100/month

✅ BAS Statement Preparation

Quarterly or monthly BAS lodgement is mandatory for most GST-registered businesses. Bookkeepers (especially BAS Agents) prepare and lodge these with the ATO.

• Quarterly BAS fees: $120–$300 per lodgement
• Monthly BAS: $150–$350 per month

✅ STP (Single Touch Payroll) Compliance

Required for all employers, STP lodgement ensures payroll is reported to the ATO in real time. Most bookkeepers include this in payroll services.

• STP compliance cost: Usually included, or approx. $50/month standalone

15. Freelance Bookkeeper vs. Bookkeeping Firm: Cost Comparison

Choosing between a freelance bookkeeper and a professional bookkeeping firm can significantly impact both the cost and quality of service. Each option has its pros and cons depending on your business’s size, complexity, and expectations.

✅ Freelance Bookkeeper

Pros:

• Generally more affordable on an hourly basis.
• Flexible and often more personal 1-on-1 support.
• Ideal for very small businesses or sole traders.

Cons:

• Limited capacity (may struggle with large volumes or urgent tasks).
• No backup if the freelancer is unavailable or on leave.
• May lack specialist services like payroll compliance or BAS lodgement.

Cost Range:

• Hourly Rates: $40 – $80/hr
• Monthly Packages: $150 – $700 for basic services

Common Inclusions:

• Basic data entry and bank reconciliation.
• Invoice management and expenses tracking.
• Quarterly BAS prep (if a registered BAS agent).

Bookkeeping Firm

Pros:

• Scalable and ideal for growing or complex businesses.
• Teams with broader expertise and better software infrastructure.
• Redundancy: your books don’t stop if someone’s on leave.
• Typically includes support for payroll, BAS, and more advanced reporting.

Cons:

• Slightly higher cost per month.
• May have less immediate personalised contact in some firms (though not with Priority1 Bookkeeping – we combine scale with personal touch).

Cost Range:

• Hourly Rates: $60 – $120/hr
• Monthly Packages: $350 – $2,000+ depending on complexity

Common Inclusions:

• Full-service bookkeeping
• Payroll, STP, and super processing
• BAS/IAS lodgement
• Financial reporting
• Compliance and advisory support

Why Choose Priority1 Bookkeeping?

We offer the best of both worlds: personalised service with the capacity and reliability of a full-service firm. Whether you’re after flexibility or full compliance support, we’ve got a plan to match your budget and your business goals.

16. In-House vs. Outsourced Bookkeeping Costs

When deciding whether to hire an in-house bookkeeper or outsource, businesses should consider both the financial and operational impact. Here’s how the two compare:

👤 In-House Bookkeeper

When It Makes Sense:

• You have high transaction volumes (e.g., retail or ecommerce with daily sales).
• You want a dedicated person available during work hours.
• Your business needs hands-on access to documents and team collaboration.

Average Salary (Australia, 2025):

• $60,000 – $95,000+ per year
• Plus superannuation, leave, training, software, recruitment costs

Hidden Costs:

• Office space & equipment
• Software subscriptions
• Downtime or turnover

Outsourced Bookkeeping

When It Makes Sense:

• You want flexibility without the cost of a full-time hire.
• You prefer a firm with multiple specialists (payroll, BAS, reporting).
• You use cloud accounting software (Xero, MYOB, QuickBooks).

Cost Range:

• $200 – $2,500/month, depending on size and scope

Advantages:

• Pay only for what you need
• Access to a team, not just one person
• Lower ongoing HR costs

Hybrid Models

Many growing businesses choose a hybrid setup—keeping basic invoicing or data entry in-house while outsourcing complex functions like payroll, BAS, or compliance.

This model:

• Reduces costs
• Increases accuracy
• Keeps internal control over certain processes

💡 Tip from Priority1 Bookkeeping:We help you evaluate whether full outsourcing or a hybrid model is the best fit. If you’re unsure, start with a part-service plan and scale as your needs grow.

17. How to Choose the Right Bookkeeper at the Right Price

Finding the right bookkeeper isn’t just about the lowest quote—it’s about value, accuracy, and long-term financial confidence. In 2025, as pricing models shift and service expectations rise, it’s critical to choose a provider who matches both your budget and your business needs.

✅ Certifications and Experience to Look For

Always check if the bookkeeper is:

• Registered BAS Agent (required for BAS lodgement in Australia)
• Certified in your preferred accounting software (e.g., Xero, MYOB, QuickBooks)
• Experienced in dealing with businesses of your size and complexity

At Priority1 Bookkeeping, all our bookkeepers are qualified, software-certified, and trained to handle both compliance and advisory tasks with precision.

🔍 Industry-Specific Knowledge

Look for a bookkeeper who understands your sector. Industry context makes a massive difference in:

• Correct account setup (e.g., NDIS vs. hospitality vs. ecommerce)
• Accurate payroll interpretation (e.g., award rates in hospitality)
• Sector-specific compliance (e.g., NDIS audits, healthcare funding)

👉 At Priority1, we specialise in small business, hospitality, and NDIS/healthcare providers, giving you niche expertise that generic bookkeepers may lack.

🚩 Red Flags in Undercharging or Overpricing

Too Cheap? You might be dealing with:

• Inexperienced or unregistered bookkeepers
• Overseas providers without local compliance knowledge
• No support during tax time or audits

Too Expensive? Make sure you’re not overpaying for basic services. Always ask for a breakdown of:

• What’s included in your package
• Whether BAS, reporting, and software fees are included
• How many transactions or employees are covered

❓ Questions to Ask Before Hiring

Ask these before signing on:

1. Are you a registered BAS Agent?
2. Do you specialise in businesses like mine?
3. What’s included in your quote? Are there any extra fees?
4. What’s your process for onboarding and monthly reporting?
5. Do you use cloud software like Xero, MYOB, or QuickBooks?
6. Can you scale your services as my business grows?

Hiring the right bookkeeper at the right price saves time, reduces errors, and keeps your financials compliant and investor/lender-ready.

18. Bookkeeping Trends in 2025 That May Affect Pricing

As the bookkeeping industry evolves, a few key trends in 2025 are shaping how services are delivered—and what they cost.

📈 Rise in Virtual and AI-Assisted Bookkeeping

More bookkeepers are leveraging cloud-based tools, automation, and AI to streamline processes. From auto-categorising transactions to AI-driven reconciliation, this shift increases speed and accuracy. While it can lower manual labour costs, it also means that businesses should expect to pay for tech-savvy professionals who understand how to use these tools efficiently.

🧾 Increasing Compliance and Reporting Pressure

With the ATO’s ongoing digital transformation and rising expectations around Single Touch Payroll (STP), BAS accuracy, and real-time reporting, bookkeepers must stay up to date. This demand for compliance expertise has raised the baseline skill level required—and, in turn, pricing for qualified bookkeepers.

💼 Bundled CFO/Bookkeeping Solutions on the Rise

Many bookkeeping firms are bundling CFO-style services—like forecasting, budgeting, and business strategy—with their bookkeeping packages. These “financial partner” packages offer greater value but also come at a higher premium. For growing businesses, this trend represents a shift in how bookkeeping is positioned—not just record-keeping, but strategic advisory.

19. Final Thoughts

As you evaluate bookkeeping options in 2025, it’s essential to understand the true cost vs. value. Here are some key takeaways:

💡 Key Factors That Drive Cost:

• Transaction volume
• Payroll complexity
• Industry-specific needs
• Frequency of services
• Condition of your existing books
• Software used

💰 What’s “Fair” to Pay in 2025?

A fair range for bookkeeping services in Australia (based on your business size and complexity) would be:

• Hourly Rates: $60–$120/hr
• Monthly Packages: $250–$2,500+

These figures depend on whether you’re using a freelancer, a full-service firm, or a hybrid model.

🧠 Bookkeeping = Strategic Investment

Bookkeeping isn’t just a compliance requirement—it’s a foundation for good decision-making. Accurate, timely records help you:

• Avoid costly ATO penalties
• Maintain strong cash flow
• Secure funding
• Scale efficiently

At Priority1 Bookkeeping, we help transform your numbers into business insights. You’re not just buying time—you’re buying peace of mind and smarter financial decisions.